Richard Roscoe / Photovolcanica

Code of conduct for IAVCEI meetings and events

The International Association of Volcanology and Chemistry of the Earth’s Interior (IAVCEI) convenes meetings and events that are welcoming, respectful, inclusive, and collaborative.

IAVCEI’s Code of Conduct applies to all events organized by IAVCEI, as well as any event that is affiliated to IAVCEI, such as field work, summer schools, network and commission activities and/or break-out activities during IAVCEI events. This Code of Conduct applies to IAVCEI-sponsored or -endorsed activities, whether in public or private facilities, as well as to any working or task group, committee meeting or any other form of activity held under IAVCEI’s name or affiliated with IAVCEI. IAVCEI reserves the right to amend and update this Code of Conduct at any time.

Expected Behaviour

  • Treat one-and-all with respect.
  • Use proper practices for intercultural collaborations (see IAVCEI-INVOLC Best-Engagement Protocols by Fontijn, Bornas, Miller, Palma, and Cárdenas (2024)).
  • Be aware of your surroundings and be sensitive to its protocols, ethics and legal standards.
  • Respect local customs and cultures and be socially aware.
  • Respect the needs and feelings of your fellow participants.
  • Provide your full and correct professional identity and affiliation.
  • Where appropriate, provide requested contact information and presentation information.
  • Respect rules regarding copyright and re-use of presented materials and ideas.
  • Understand when you may need to obtain permission regarding copying materials.
  • Respect the rules and policies of any meeting venue.
  • Respect the rules, property and staff of any IAVCEI-contracted facility or venue.
  • This includes hotels, restaurants, etc. at which you are an IAVCEI attendee.
  • Be responsible and accountable at all times.

Organizers of IAVCEI events are also bound by the IAVCEI code of conduct and are to engage in adequately informing event or field trip participants of arrangements regarding logistics, accommodation, health and safety, and expected conduct. If we, as organizers or participants of a meeting or event, fail to meet these expectations and receive feedback to that effect, we must work together to identify problems and adjust policy and practice accordingly

Anyone not meeting expected behaviour can be immediately removed from the online or physical event. They may also be banned from future IAVCEI meetings or experience other sanctions, depending on the specifics of the disruptive and disrespectful behaviour, including revocation of their IAVEI membership with no refund.

Examples of unacceptable behaviour may include but are not limited to

  • Promoting or participating in any form of harassment and/or bullying.
  • Engaging in “parachute science” or geo-colonialism towards local scientists or populations during events or field trips.
  • Discrimination or intimidation on-site, on-line, and/or on social media.
  • Physical, verbal, written, or any other form of abuse of any attendee, speaker, volunteer, exhibitor, staff member, service provider, or guest, or of the general public. Examples include, but are not limited to, comments related to:
  • gender identity;
  • sexual orientation;
  • disability;
  • physical appearance;
  • body size / weight;
  • ethnicity and/or national origin;
  • religion;
  • socioeconomic background.
  • Inappropriate use of nudity and/or sexual images in public spaces or in presentations.
  • Threatening or intimidating behaviour, and stalking, in-person or online.
  • Disruptive and disrespectful behaviour
  • Disallowing participation by others.
  • Physical or verbal abuse.
  • Failure to follow meeting protocol.
  • Use of social or mainstream media to target individual actions of participants in a way that could harm their privacy or professional status and/or open them to slander or libel.
  • Knowingly violating copyright or copying presenter information without obtaining permission.
  • Plagiarism, falsification of data, failure to recognize contributions of others, and/or claiming others´ work as your own.
  • Any criminal offense.

Consequences and reporting of unacceptable behaviour

  • Anyone requested to stop unacceptable behaviour is expected to comply immediately.
  • IAVCEI staff (or their designees) or security may take any action deemed necessary and appropriate, including, but not limited to, immediate removal from the meeting without warning or refund.
  • If an IAVCEI Code of Conduct violation occurs, then IAVCEI staff have the authority to take all necessary steps to (i) ensure the safety of meeting participants, (ii) avoid further disruptions, and (iii) prevent further harm, damage and/or misdemeanour.
  • IAVCEI reserves the right to (i) prohibit attendance of any future IAVCEI-sponsored meeting, and/or (ii) revoke IAVCEI membership.
  • Confidentiality of all incidents will be maintained as long as it does not infringe on another party´s rights.

Agreement to follow the IAVCEI Code of Conduct